Call for Proposals

Submission Tips

Best Practices for Descriptions and Tags

To assist attendees in searching and understanding the content of your session, we encourage submitters to review the tips below during the submission process. By following these simple tips, you should increase both the quality and clarity of your proposal and make it easier for attendees to determine if the session is appropriate for them.

Session Description:

• Session descriptions (available online only) are limited to 1000 characters.
• Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
• Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
• Use third-person, not second-person pronouns. In the case of an institution, say 'it' or 'its', not 'we' or 'our'.
• The first reference to a version should be spelled out, such as Release 12 (for R12) or Version 9.0 (for 9.0).
• The first reference to an institution or company should be the full name.
• Use the terms 'delivered' or 'customized' to describe the level of customization.
• Include the country when listing regulations.

Tags:

• Product names should be spelled out, such as E-Business Suite, Hyperion, Oracle, and PeopleSoft.
• Module or application names should be spelled out, such as General Ledger (not GL) or Student Records (not SR).
• Versions should include a leading descriptor, such as R12 (for Release 12) or V9.0 (for Version 9.0)
• Use the terms 'delivered' or 'customized' to describe the level of customization. The conference will prioritize sessions offering training or solutions using the delivered product.

Presenter Policies

• All primary presenters must be an Institutional or Subscriber member of the Higher Education User Group or Public Sector User Group. 
• All regular sessions must have 40 minutes of content prior to Q&A and Workshops must have 120 minutes of content prior to Q&A.  Sessions and Workshops will be selected based on the session's length you provide on the Submission Form and at the discretion of the Track Chair based on the content you submit.
• Presentations should tell a story relevant to the member's experiences with Oracle applications suite.
• THE PRIMARY PRESENTER (non-exhibitors) will receive ONE complimentary registration to the conference. No other travel expenses will be reimbursed. Co-presenters will be required to register and pay. 
• If you are submitting a presentation, please do not register for the conference until the agenda is completed and the status of your submission has been confirmed as approved.
• Co-presenters must also be an Institutional or Subscriber member of the HEUG or PSUG. Please see below for exhibitor presentation guidelines 
• Exhibitor Presenters - All exhibitors should refer to the Exhibitor Information Page/Exhibitor Presentations section for submission rules and instructions. Exhibitor may be co-presenters only if they are also an exhibitor at the conference. No exceptions will be made. If you are not sure about the status of one of your co-presenters that is a exhibitor, please contact the regional-support@heug.org for clarification.
• All Oracle employee presentations must be approved by the Oracle representative to the conference.
• Meeting Rooms - All meeting rooms are equipped with LCD projector, screen, and wireless Internet access. Presenters must bring their own laptop and any adaptors if applicable. VGA-Connectors will be provided in each room, however, if you need a different converter (ie. HDMI, DVI, Apple, etc.), please bring with you.
• PowerPoint Template - Speakers are not required to use this PowerPoint template.
• We highly encourage you to upload your presentation and/or handouts before the conference.

What Happens Next

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• You will receive notification of your submission results via email by mid-November 2019.
• If you have not received notification of your submission result by mid-November 2019, please contact regional-support@heug.org.
• If successful, you will be required to confirm your acceptance of the invitation, confirm the name of all presenters and register to attend the conference.
• Further instructions on presentation requirements will be provided in the notification letter and in additional correspondence.
• Do not register for the conference until you have been notified of the status of your presentation.

Contacts

Program Chair: Pedro Creuheras - Conference Chair – pcreuheras@heug.org.