Exhibitor Kit

Thank you for participating as a Sponsor for the SWHEUG Alliance 2019 Conference, November 4-5 at Sheraton Park Hotel at the Anaheim Resort. We are expecting 150+ participants for this exciting regional event, and we look forward to seeing you!

Quick Access Links

Exhibitor/Sponsor Show Location
Sheraton Park Hotel at the Anaheim Resort - El Prado Foyer
1855 South Harbor Boulevard
Anaheim, California 92802

Conference Website - www.heug.org/swheug
Conference Program/Agenda - www.heug.org/page/swheug_agenda19
Bump-in/setup/move-in for Sponsor exhibits will be from 8:00 AM - 11:15 AM, November 4. 

Included with your Exhibitor package is one draped 8’ table, 2 chairs, wireless internet access, and two (2) full registrations. Tables are not assigned and available on a first-come, first-served basis. Power strips are not included. You may also provide giveaways and/or door prizes (value must be less than $50 in accordance with conference rules). The projected number of attendees is 200, not including exhibitors.

All Sponsors must be set-up by 11:30 AM on Monday, November 4 in time for the start of the conference.
Exhibitor Show and Conference Schedule
The Exhibitor/Sponsor show area will be open for all functions as per the times below. Please note breaks will take place in the show area for additional networking time.

Monday, November 4
Exhibitor/Sponsor set-up: 8:00 AM - 11:15 AM
Arrival Coffee: 8:00 AM - 9:00 AM
Lunch:11:30 AM - 1:00 PM
Session hours: 1:10 PM - 5:20 PM
Afternoon Break: 3:00 PM - 3:30 PM

Tuesday, November 5
Arrival Coffee: 7:00 AM - 8:00 AM
Session hours: 8:00 AM - 12:05 PM
Morning Break: 9:50 AM - 10:20 AM
Exhibitor/Sponsor tear-down: 10:20 AM

*The schedule is subject to change and updates. Exhibitors/Sponsors are not required to be at your booth at all times, though it is advised to have a representative present during conference hours, especially during breaks.
Bump-out/Tear-down/Move-out for Sponsor exhibits will commence from 10:20 AM - 12:05 PM, November 5. Please ensure all goods are removed from the area by 12:05 PM on November 5.

Please note that exhibitors should take all items offsite with them during bump-out, the venue is unable to store items.
Delivery Instructions
Inbound shipping: Please use the address below to ship items to the correct destination. Delivery within 3 days prior to event date would be highly recommended since limited storage space. On event day, each exhibitor has to collect these items from the conference registration desk (El Prado Foyer). 

Sheraton Park Hotel at the Anaheim Resort
Attn: Kristen Garcia – SWHEUG 2019
1855 S Harbor Blvd
Anaheim, CA, 92802

Outbound shipping: Service charge on top of shipping charge would be incurred for all outbound shipment by Hotel Business Center. Due to limited storage spaces, we would suggest exhibitors handle their own outbound shipping on their own and arrange all outgoing delivery to be picked up on November 6.
Internet Connection
Wireless internet connection is provided complimentary to all SWHEUG Alliance Conference attendees.
Please visit this page for parking information and other ways to get to Sheraton Park Hotel at the Anaheim Resort.
External Supply of Food and Beverage
No food and beverage may be brought onto the Sheraton Park Hotel at the Anaheim Resort premises. If you have a special request or requirement, please contact Michelle Goytia, SWHEUG Alliance 2019 Meeting Planner at mgoytia@heug.org.
Sheraton Park Hotel at the Anaheim Resort will maintain security throughout the building. Whilst every reasonable precaution is taken, the Organisers and the Sheraton Park Hotel at the Anaheim Resort accept no responsibility for any loss or damage occurring to persons or property at the exhibition.
Hosted Events (Outside of US Regional Alliance Conference Schedule)
Any Sponsor that is planning to host an in-conjunction-with event must arrange this separately with the Sheraton Park Hotel at the Anaheim Resort or respective venue. These events may only be held outside of any official US Regional Alliance conference events.

As a courtesy, we would appreciate if you could please advise us of any other event plans, so that we have this information prior to the event.
Vendor Speaking Sessions
A LCD projector, wireless internet and sound in the larger rooms, will be available. Presenters must bring their own laptop and any adaptors if applicable. Please contact Michelle Goytia at mgoytia@heug.org for any further information.
Conference/Exhibition Contacts
Meeting Planner and On-site Contact
Higher Education User Group/HEUG
Michelle Goytia
Email : mgoytia@heug.org

Vendor Related Questions
Higher Education User Group/HEUG
Tom Chambers
Email : tchambers@heug.org