Exhibitor Kit

Thank you for participating as a Sponsor for the SCHRUG Alliance 2019 Conference, July 22-23 at Davidson-Gundy Alumni Center at the University of Texas at Dallas. We are expecting 200+ participants for this exciting regional event, and we look forward to seeing you!

Quick Access Links

Exhibitor/Sponsor Show Location
Davidson-Gundy Alumni Center
The University of Texas at Dallas
800 W Campbell Rd
Richardson, TX 75080

Conference Website - www.heug.org/SCHRUG
Conference Program/Agenda - https://www.heug.org/p/cm/ld/fid=3147
Bump-in/setup/move-in for Sponsor exhibits will be from 10:30 AM – 1:30 PM, July 22.

Included with your Exhibitor package is one draped 6’ table, 2 chairs, wireless internet access, and two (2) full registrations. Tables are not assigned and available on a first come, first served basis. Power strips are not included. You may also provide giveaways and/or door prizes (value must be less than $50 in accordance with conference rules). The projected number of attendees is 200, not including exhibitors.

All Sponsors must be set-up by 1:30 PM on Monday, July 22 in time for the start of the conference.
Exhibitor Show and Conference Schedule
The Exhibitor/Sponsor show area will be open for all functions as per the times below. Please note breaks will take place in the show area for additional networking time.

Monday, July 22 
Exhibitor/Sponsor set-up: 10:30 AM - 1:30 PM
Session hours: 1:30 - 5:10 PM
Afternoon Break: 3:40 - 4:10 PM
Networking Social: 5:10 - 7:00 PM

Tuesday, July 23 
Continental Breakfast: 7:30 – 8:30 AM
Session hours: 8:30 AM – 3:40 PM
Morning Break: 9:30 - 10:00 AM
Lunch: 12:20-1:20 PM
Exhibitor/Sponsor tear-down: 1:20-3:40 PM

*The schedule is subject to change and updates. Exhibitors/Sponsors are not required to be at your booth at all times, though it is advised to have a representative present during conference hours, especially during breaks.
Bump-out/Tear-down/Move-out for Sponsor exhibits will commence from 1:20 - 3:40 PM, July 23. Please ensure all goods are removed from the area by 3:40 PM on July 23.

Please note that exhibitors should take all items offsite with them during move out, the venue is unable to store items.
Delivery Instructions
Inbound shipping: Please ship items to the hotel you are staying at and bring them with you. Unfortunately, Davidson-Gundy Alumni Center does not accept shipments.

Outbound shipping: Please connect with Erica Allen, SCHRUG Alliance 2019 Meeting Planner onsite no later than Monday, July 22.
Internet Connection
Wireless internet connection is provided complimentary to all SCHRUG Alliance Conference attendees.
Please visit this page for parking information (coming soon) and other ways to get to Davidson-Gundy Alumni Center at The University of Texas at Dallas.
External Supply of Food and Beverage
No food and beverage may be brought onto the Davidson-Gundy Alumni Center at The University of Texas at Dallas premises. If you have a special request or requirement, please contact Erica Allen, SCHRUG Alliance 2019 Meeting Planner at eallen@heug.org.
Davidson-Gundy Alumni Center at The University of Texas at Dallas will maintain security throughout the building. Whilst every reasonable precaution is taken, HEUG and the Davidson-Gundy Alumni Center at The University of Texas at Dallas accept no responsibility for any loss or damage occurring to persons or property at the exhibition.
Hosted Events (Outside of US Regional Alliance Conference Schedule)
Any Sponsor that is planning to host an in-conjunction-with event must arrange this separately with the Davidson-Gundy Alumni Center at The University of Texas at Dallas or respective venue. These events may only be held outside of any official US Regional Alliance conference events.

As a courtesy, we would appreciate if you could please advise us of any other event plans, so that we have this information prior to the event.
Vendor Speaking Sessions
A LCD projector, wireless internet and sound in the larger rooms, will be available. Presenters must bring their own laptop and any adaptors if applicable. Please contact Erica Allen, SCHRUG Alliance 2019 Meeting Planner at eallen@heug.org for any further information.
Conference/Exhibition Contacts
Meeting Planner and On-site Contact
Higher Education User Group/HEUG
Erica Allen
Email: eallen@heug.org

Vendor Related Questions
Higher Education User Group/HEUG
Tom Chambers
Email: tchambers@heug.org